Birth Certificate Name Change in Uttar Pradesh

Who can apply for a birth certificate correction in Uttar Pradesh

• The person named on the certificate, once they are 18.
• A parent or guardian, for a child under 18.
• A close relative or someone authorised in writing, where the applicant cannot attend. Ask the office what authorisation it accepts before sending anyone.

The registrar checks that the applicant is connected to the record, so carry ID that shows the relationship as well as the documents listed below.

Why people correct a name on a UP birth certificate

• A spelling mistake made when the birth was registered, often found years later by a passport office or an employer.
• No name on the certificate, because the birth was registered before the child was named.
• A short form or pet name entered instead of the full legal name, or an initial that was never expanded.
• Marriage or divorce. A surname taken or dropped later is a legal name change, not a correction; see returning to a maiden name after divorce.
• Adoption, religious conversion or gender transition, each of which has its own route.
• A mismatch with Aadhaar, school or board records, where one document has to be brought into line with the rest.
• The date of birth is wrong too, which is a separate application; see correcting a date of birth.

The reason decides the route. A mistake in what was recorded is a correction. A move to a different name is a legal name change, and that needs the Gazette.

Find where your birth record is held in Uttar Pradesh

Search before you apply, using the registration or acknowledgement number if you have it. The certificate also names the registering office, and that is where any birth certificate name change in Uttar Pradesh has to go.

• Civil Registration System (CRS), dc.crsorgi.gov.in, for births registered on the national system, including many hospital and rural registrations.
• e-Nagarsewa, e-nagarsewaup.gov.in, for births registered by urban local bodies such as the Nagar Nigams in Lucknow, Kanpur, Varanasi, Agra and Prayagraj.
• The registering office itself for older records that are not online.

Where corrections are filed in Uttar Pradesh

Corrections are decided by the registrar who made the original entry, not by the office nearest your home.

Some districts in Uttar Pradesh accept correction requests online, but the service is not available everywhere, and the registrar still checks your documents against the original entry. Plan for a visit unless your office confirms that it takes corrections online.

Correction is not the same as late registration. A birth registered more than a year after it happened needs a Magistrate’s order before it can be entered; correcting an existing entry does not. If the date of birth is also wrong, see our guide to date of birth correction.

Step by step: correcting a name at the registrar’s office

1. Confirm the registering office from the certificate: the Nagar Nigam, Nagar Palika Parishad, Nagar Panchayat or Gram Panchayat.
2. Prepare a notarised affidavit stating the entry as recorded, the correct entry and how the mistake happened.
3. Collect a document that already shows the correct name, such as a school record, the hospital’s discharge record or a vaccination card, along with both parents’ Aadhaar.
4. Submit the application with the affidavit and documents, and keep the acknowledgement.
5. The registrar checks the documents against the original entry and, once satisfied, issues the corrected certificate.

A file returned for a missing document is the most common delay, so take everything on the first visit — honestly, most of the back-and-forth we see could have been avoided with one extra photocopy. If you no longer have the original certificate, get a duplicate first.

Urban and rural records in Uttar Pradesh

	Urban	Rural
Registering office	Nagar Nigam, Nagar Palika Parishad or Nagar Panchayat	Gram Panchayat
Where to look online	e-Nagarsewa or CRS	CRS
Documents	Affidavit, proof of the correct name, parents’ ID	The same

Rural corrections can take a little longer… older, handwritten registers don’t always match what the family remembers, and someone has to reconcile the two before anything moves forward.

Applying online through e-Nagar Sewa or in person

Urban births in Uttar Pradesh sit with the Nagar Nigam or Nagar Palika, and e-Nagar Sewa lists Birth & Death Registration for those bodies. Whether a correction can be completed online varies by district, so check what your own office offers before paying anyone.

For a rural birth, the application goes to the Gram Panchayat or block office that registered it. In both cases the registrar that holds the original entry is the one who signs off the change.

Documents required for a UP correction

• A notarised affidavit stating the error and the correct entry
• The existing birth certificate, or its registration or acknowledgement number
• Both parents’ Aadhaar cards
• A school admission record, hospital discharge record or vaccination card showing the correct name
• The adoption deed or court order, where relevant

Adding a name that was never entered in the register

If the certificate was issued without a name, go back to the office that issued it with both parents’ ID and an application stating the name. Under the Registration of Births and Deaths Act, the name can be added free within 12 months of registration, and for a small fee up to 15 years. Ask the office about its current fee.

Changing to a completely different name in Uttar Pradesh

A legal name change runs in a fixed order: affidavit, newspaper notice, Gazette notification, then back to the registrar.

Step 1: the affidavit

The affidavit gives the old and new names and the reason for the change, attested by a Notary Public on stamp paper, with every detail written exactly as it appears on Aadhaar.

Step 2: the newspaper notice in Hindi and English

Publish the change of name in a leading daily newspaper circulating in your area, giving the old name, the new name and your address. The Gazette office needs the original printed page, not a scan, so keep it safe. Most applicants in Uttar Pradesh publish twice, once in a Hindi daily and once in an English one, since some departments ask to see both.

Step 3: the Gazette notification

Uttar Pradesh publishes its own Gazette, but the practical choice for a name change is the Gazette of India. It is published by the Department of Publication in Delhi and accepted by the passport office, banks and departments across the country. That matters in a state where records sit with hundreds of separate Nagar Nigams, Nagar Palikas and Gram Panchayats, each with its own habits. Use the UP Gazette only where a state department has asked for it by name.

The Department of Publication’s guidelines ask for:

• A signed undertaking giving your old and new name, your father’s or husband’s name and your address
• The original newspaper notice
• The change-of-name matter in the prescribed format, typed, in duplicate, signed in your old name with two witnesses
• A CD with the same matter in MS Word, without the witness portion
• A signed certificate that the printed copy and the CD copy match
• Two self-attested passport photographs and a self-attested photo ID
• The publication fee, paid through the Bharatkosh portal

The fee is ₹1,100 for an adult and ₹1,700 for a minor. Send the application by post, or hand it in, to the Controller of Publications, Department of Publication, Civil Lines, Delhi 110054. The office does not accept applications through agents or advocates, so the applicant signs and submits it. Documents should be less than a year old, and nothing sent is returned.

No printed copy is posted to you. Publication usually takes 30 to 45 days; after that, download your notice from egazette.gov.in by searching the weekly Gazette, Part IV, for the week it appeared.

Step 4: back to the registering office

Take the Gazette notification, the affidavit, the original newspaper notice and the existing certificate to the registering office. It decides whether the entry can be updated, and where it can, reissues the certificate.

What a name change costs in Uttar Pradesh

Government and publication costs are modest, and a spelling correction skips the newspaper and Gazette entirely.

Item	Typical cost
Affidavit (stamp paper and notary)	₹200 – ₹500
Newspaper notice	₹300 – ₹1,000 or more, depending on the paper
Gazette of India notification	₹1,100 for an adult, ₹1,700 for a minor
Registrar correction fee	Set by the office, usually small

If you’d like us to prepare the file, we quote our fee in writing after reviewing your documents, so you know the full cost before anything is filed. It isn’t a large sum for most people, but the timeline matters more than the money. The Gazette application itself is signed and sent by you, as the Department of Publication requires.

How long a UP correction takes

Route	Typical time
Correction at the registering office	A few weeks, depending on the office
Adding a name that was never entered	Usually quicker, since no existing entry is changed
Legal name change	Around 2 to 4 months; the Gazette step alone is usually 30 to 45 days

Special cases: children, marriage and applicants abroad

• Marriage. Marriage does not change a birth certificate. A surname taken on marriage is a legal name change, not a correction; the passport office accepts a marriage certificate, but most other departments want the Gazette notification. See our guide to name change after marriage.
• Children. A parent or guardian signs the affidavit and applies for the child. An adoption case also needs the adoption deed or court order.
• Applicants living abroad. The name-change deed can be attested by the Indian Embassy or High Commission and the Gazette application sent by post. A family member can usually deal with the registering office in Uttar Pradesh on your behalf with written authorisation; ask the office what it accepts.
• Gender transition. The law on changing name and gender on official records was amended in 2026. Our guide to birth certificate name change for gender transition explains the current routes.
• Religious conversion. A new name taken on conversion follows the legal name change route; see name change after religious conversion.
• A parent’s name is wrong rather than the child’s: see correcting a mother’s or father’s name.

If your UP application is stuck

Ask the registrar in writing for the status of your application and keep a copy. If there is still no decision, take it to the District Registrar of Births and Deaths for your district, who supervises the registrars there.

Official links for Uttar Pradesh

Every link here was checked on 22 September 2026. Official Indian government sites end in .gov.in or .nic.in.

What you need	Where to go
Urban birth records	e-Nagar Sewa
Download or search the birth record	Civil Registration System
Gazette of India notification	egazette.gov.in, Part IV
Update Aadhaar	myaadhaar.uidai.gov.in
Update PAN	Protean or UTIITSL
Update the passport	passportindia.gov.in
Update the voter ID	voters.eci.gov.in

After the certificate is corrected: what to update next

Other records do not update themselves. Update Aadhaar first, then use it with the corrected certificate or the Gazette notification for everything else.

Aadhaar comes first because it is what most other offices now check against by default — banks, the passport office, even some university admissions cells. Get that one record right, and you stop re-explaining the same spelling every time someone asks.

Order	Record	Where to update it
1	Aadhaar	myaadhaar.uidai.gov.in or an Aadhaar Seva Kendra
2	PAN	Protean (formerly NSDL) or UTIITSL
3	Passport	passportindia.gov.in
4	School and board certificates	Your school and the board
5	Voter ID	voters.eci.gov.in
6	Bank accounts	Your branch

Common mistakes that delay UP applications

• Going to the office nearest your home instead of the one that registered the birth.
• Assuming the correction can be finished online without confirming it with your office.
• An affidavit that does not match Aadhaar letter for letter.
• Keeping only a scan of the newspaper notice when the original printed page is needed.

Born in Haryana or Delhi instead? Those pages explain the offices and portals there.

If your UP application is rejected

Most UP registering offices won’t write down why a correction was turned down — the file just comes back, or the e-Nagarsewa status stalls with no note. If that happens, go in person and ask which specific document or entry failed to match. In practice, though, it’s rarely a missing document. It’s usually an affidavit that spells a parent’s name one way while Aadhaar spells it another. Fix that single line and resubmit rather than rebuilding the whole file. A rejection is different from the silence covered above under “If your application is stuck” — here you at least know something was reviewed, so start by asking the clerk what specifically didn’t match before you go over anyone’s head.

Example scenario

An illustration of how the rules above work in practice, not a client record.

A woman from Kanpur found her certificate listed her as “Anita” while her school records, her Aadhaar and everything since Class 1 read “Anita Devi.” The Kanpur Nagar Nigam had registered the birth back in the late 1990s and simply never recorded the second part of the name. She located the record on e-Nagarsewa using her acknowledgement number, then applied at the Nagar Nigam office with her Class 10 marksheet and both parents’ Aadhaar. The first submission bounced back because she’d brought a photocopy of the marksheet instead of getting it attested, a detail the online checklist doesn’t spell out. Once she got it notarised, the correction went through in about three weeks. A case like this, where the name was only ever partly recorded, tends to move faster than a full spelling dispute — there’s no old entry to argue against, only a gap to fill.

Birth certificate name change in Uttar Pradesh: FAQs

Sources for this Uttar Pradesh guide

• Registration of Births and Deaths Act, 1969: section 13 (delayed registration), section 14 (name entered later) and section 15 (correction of entries)
• Civil Registration System, Office of the Registrar General of India; dc.crsorgi.gov.in
• e-Nagarsewa, Government of Uttar Pradesh; e-nagarsewaup.gov.in
• Department of Publication, Controller of Publications: Guidelines for Change of Name for Adult, Gazette of India Part IV; egazette.gov.in

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